June 3, 2024

I. Call to Order

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Welcome

Erik Woodbury reminded everyone to complete their report out 

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Approval of Agenda and Minutes from May 20th, 2024

No objection to approving both the agenda and minutes as presented. Agenda and minutes approved by unanimous consent.

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Public Comment

No public comment

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II. Consent Calendar

Approval of Consent Calendar (Attachment)

Equity Action Council (EAC) Faculty Tri-Chair

Steve Nava, Sociology, FT, Tenured

Physics Lab Tech (classified position) Hiring Committee

Eduardo Luna, Physics,  FT, Tenured

Jayanti Roy moved to approve the consent calendar, Cheryl Balm seconded. Consent calendar approved.

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III. Needs and Confirmation

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District and College Needs (Attachment)

• ASCCC OERI Liaison
• AS Scholarship Committee members
• COOL Committee
• Curriculum Co-Chair
• District Academic Senate President
• Due Process Pool for Tenure Review Committees
• Equity Action Council
• EO Representatives for Hiring Committees
• Hiring Committees
• Part Time Faculty Senate Representative
• Tenure Review At-Large Representatives

Patty Guitron reported that for the District Academic Senate President position there was one nominee Kathryn Mauer, FH. She will be appointed to the president position.

FA Office Manager (classified professional) Hiring Committee

Need one faculty representative.

Position posted and closes on June 14th. They hope to have this position hired in July. 

De Anza College President Hiring Committee

Four (4) Faculty representatives needed.

Submit request to serve form by Thursday 6/6. The Senate will vote to confirm nominations next week 6/10.

Vice Chancellor (1-year interim) Organizational Effectiveness and Engagement Hiring Committee

Need one faculty representative.

The first meeting starts tomorrow. The Senate must appoint someone today to have a strong faculty voice in this hiring. Representatives should have shared governance experience to make sure everything is done properly and select the best candidate for the position.

There were many questions and discussions about the role and need for this position. Also, concern over the rush for filling it. 

They wanted to start the work for this position as soon as possible. Also, there are national searches for other positions happening at the same time. 

This position will support the chancellor to get the high level strategic work done more effectively.

Several people wanted to volunteer but the schedule was a challenge. Hiring committee members must be able to attend all the meetings or be removed. There will be no replacement for removed members.

Shagun Kaur moved  to appoint Veronica Avila Acevedo to the committee, Mary Pape seconded. 

Veronica needed time to rearrange her schedule to attend all the meetings.

There was a motion to table the motion and return to it by the end of the meeting. Cheryl Balm seconded.

Tenure Review At-Large Representatives

There is an urgent need for more at-large reps to complete the Tenure Review Committees in the next 2 weeks.  Currently there is only one volunteer. At-large reps must be tenured faculty. The Senate would like to approve all tenure committees to be ready in the fall. Please encourage your constituents to volunteer.

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Confirmations

None

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IV. New & Continuing Business

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Quick Updates

Annual Governance Survey

Please fill out or put comments in the form. The Senate will go over and complete the survey next week.

Department Chair Training Ideas

During last Friday’s department chair meeting, they discussed the idea of creating department chairs training for incoming chairs. The idea received a lot of positive feedback as well as suggestions for the training. They will work on a Canvas shell in the fall for synchronous and asynchronous training. Contact Erik with ideas. 

Summer Cabinet Option

The Foothill Academic Senate sets up a summer cabinet with volunteers available for emergency meetings that may require additional opinions. Foothill offers to pay their volunteers for these meetings.

Erik Woodbury asked if any senators may be interested in serving in a similar cabinet available to help officers make decisions over the summer. 

Cecilia Hui will be available for July and part of August.

Erik will send out a followup email for people to reflect and decide if they would like to volunteer for the summer.

Elections Update

Sherwin Mendoza: There is one candidate Christina Wright for the part-time at-large position. The election will take place next Monday through Friday, 6/10 to 6/14. For ratification will be the revised Constitution and the GE pattern after Senate approvals.

Please communicate and encourage your constituents to vote.

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Discussion of New Vice Chancellor, Organizational Effectiveness and Engagement Position

Last week FA shared during public comments their concerns for the position. This week the Senate set aside time to collect questions and comments to be presented to the board meeting next week.

People wanted clarity on where money is coming from for this position. The answer that “there is money” was not acceptable. As the district moves toward uncertain times when money will be in constraint, the money being spent here will be money not spent elsewhere.

Some appreciated the interim status of the position to demonstrate the need for as well as the effectiveness of the position.

Someone would like to have quantitative, measurable outcomes or goals that this position is to achieve within the one year term duration.

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Request for Priority Registration Designation: Rising Scholars

Jim Nguyen, political science, faculty coordinator for the Rising Scholar program shared about the program and their request for priority registration status for Rising Scholars.

The Rising Scholars program has been supported by a 3-year statewide grant since 2022. It was an idea that came out of the State Chancellor's office to support formerly incarcerated and system-impacted students. This is an extremely vulnerable population that priority registration would help to attract students, reduce the stigma around identifying oneself as a rising scholar, as well as for retention and student success.

This population includes high school students, college age students and reenter students who may have spent years incarcerated and are looking to gain new skills (e.g. CTE, certificate programs, additional training) as well as those seeking to earn an Associate’s degree and possibly transfer/eventually to gain a graduate degree.

The program has had challenges both outreaching to students who because of the continuing stigma of being formerly incarcerated may be hesitant to receive help and identify as a Rising Scholar and in retention/success despite the program support. Priority registration could assist in both attracting students from the population to join the program so they can serve more Rising Scholars and also help with retention by ensuring students who are already prone to not continuing with classes to return after their first quarter at De Anza.

The number was relatively low but they are growing. They have 40 active students.

Jesus Ruelas, Outreach Counsellor, shared the challenges and obstacles these students faced as they came out of the facilities and tried to continue their education. They have to find employment that limits their schedule for taking classes and keeps them from being full-time students. As a result, they do not qualify for programs like EOPS.

Priority registration would support and help these students who wanted to succeed in school but face many challenges and obstacles. Some of them still have court dates that require schedule flexibility. Classes are often full when they try to enroll thus delaying their education progress.

Jesus gets a call as soon as a student is released. He gets referrals from parole officers or probation officers in the community. The Outreach Office does its best to connect students to the college as well as the college and community resources.

Sharings from Rising Scholar interns

Addie Hernandez, she is a system-impacted student. Both of her parents have been incarcerated. She is handling a lot of family issues. She outreaches to and offers support to the Rising Scholar students. 

Another intern Andre has been with the program since 2022. He has seen many students who have to postpone taking their classes because classes were full when it was time for them to register.

Their newest intern, Cardenas, has been in and out of jail. He shared his personal experience about coming out and going to school. How he is figuring out his major, from history to social work. He mentioned some of the challenges students face like technology and computer access.

There were questions about support for these students and their families. They are talking with child development about services for the children as well as support for housing, shelter, and emergency situations. 

Nazy Galoyan shared how the program started with putting students together with counselors, then outreach, and into cohorts. The number is decreasing because students are not able to get classes. Priority registration would help with retention. 

Mary Donahue strongly supported the request for priority registration and moved to forego the usual process and approve the request at the first reading, Cheryl Balm seconded.

Shagun Kaur moved to approve the request with acclamation. No objection. Approved with acclamation.

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Continuation of Discussion on GE Proposal

GE Proposal Presentation

Revised GE Advisement Sheet

Last meeting, there was a lot of discussion over the grouping of oral communication and critical thinking. Also, discussion over the ESGC and the ICS requirements.

There were more discussions on the proposed Area 1B that combines oral communication and critical thinking. 

Mary Pape moved, Lauren Gordon seconded, to split oral communication and critical thinking, into 1B and 1C. No objection. Change approved.

After the change, there was agreement in Areas 1-7 for the General Education/Breadth Requirements for A.A./A.S. Degree.

There were discussions on the ICS requirement and how this relates to the new Ethnic Studies requirement in Area 6. There was no resolution. 

The student representatives were asked for their opinion on the new GE pattern. The latest student input was that “students would like to take as few classes as possible.”

There was no time to discuss the final requirement, Environmental Sustainability and Global Citizenship (ESGC). 

The 2 final items were tabled for further discussion and decision.

Representatives were encouraged to discuss these items with their areas.

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Governance Updates: Approval for Ratification

Constitution (reviewed changes by section)

The last review and clarification of the proposed changes.

Change the title of Vice President to Executive Vice President to add a Vice President of Curriculum.

Change in the term of office for Vice President and Executive Secretary to 1 year. Vice President of Curriculum serves 3 years.

Add the faculty Chair of the Committee On Online Learning (COOL) as a voting member.

There was discussion, clarification, and feedback on the term limit.

Shagun Kaur moved, Mary Pape seconded to approve changes. No objections. Changes approved.

It was suggested and agreed that the term limit should take effect with the next election of each officer when they have served their current term.

By-Laws

Continue the review of the by-laws next week.

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Updates to AP/BPs: Current Proposed Updates and Legal References

(note: we will not review this entire document. Start on page 9 of the pdf and focus on the new UAV AP for now. The rest will come back)

The document indicates the AP/BP updates will come through the Senate in the next few years. Some are technical but simple updates like fixing the address of the college, the district.

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Good of the Order

Report Out Highlights

Mary Pape: Police & Community Forum , Tuesday, June 4, 2024 , 12:30 p.m. - 2:30 p.m. De Anza Conference Room A/B

Shagun Kaur: The Academic Senate for California Community Colleges (ASCCC) Open Educational Resources Initiative (OERI) is recruiting California Community College faculty to participate in a summer pilot project to help develop the ASCCC OERI’s IDEA Framework assessment process. The process will be used to review new or revised OERI-supported materials to ensure that they are inclusive, diverse, equity-minded, and anti-racist (IDEA). Once this process is complete, the OERI will begin to review new or revised OERI-supported materials. In addition, the OERI will provide training so that such reviews can also be conducted at the local level. Access additional information about this opportunity at the ASCCC OERI – IDEA Fram ASCCC OERI – IDEA Framework Summer Pilot Program page

Please review all report outs 

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Adjournment

Cheryl Balm motioned, Jayanti Roy seconded, to adjourn, no objection.

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Attendance

In person

Erik Woodbury, Patty Guitron

Veronica Avila Acevedo, Cheryl Balm, Mary Donahue, Kevin Glapion, Lauren Gordon, Rusty Johnson, Shagun Kaur,  Sherwin Mendoza, Lisa Mesh, Anna Nguyen, Liliana Rivera, Mary Pape, Jayanti Roy, Lakshmikanta "LK" Sengupta, Leah Smith, Li Wei Sun, James Tallent, Catherina Wong

Online

Mirsaeid Abolghasemi,  *Ian Ang, *Sam Bliss, *Sean Hendrata, Cecilia Hui, Mark Landefeld, So Kam Lee, Ravjeet Singh

Absent

*Deborah Armstrong, Elsa Jimenez-Samayoa,  Felisa Vilaubi, Glynn Wallis