General Meeting Information

Date: May 9, 2022
Time: 2:30 - 4:20 p.m.
Location: MLC 255

This meeting will be held HyFlex, meaning anyone can participate in-person or online.  To join remotely, see the Zoom infomration at the bottom of this page. 

  • Agenda

    Time Topic Purpose Discussion Leader
    *** Times edited during the approval of the agenda ***
    2:30-2:35 Welcome (representatives who have not updated their report out and wish to, please do so) D All
    2:35-2:40 Approval of Agenda and Minutes from May 2, 2022 A Balm, Lee

    Public Comment

    I Balm

    Needs and Confirmations

    Summary Details

    I/A Pape

    Brown Act and AB 361

    A Balm

    Academic Senate Elections deadline extension



    Introductions - we have some new members, and we're still adjusting to the HyFlex format, so let's take a little time to introduce ourselves to each other


    Balm, All

    Role and membership of Academic Senate

    Making Affinity reps Voting Members of Academic Senate (continued from April 25)



    Ask from College Council - ideas to improve training, recruitment and participation in shared governenace



    Report Outs and Good of the Order



    To request to add an item to the agenda of a future Academic Senate meeting, email by noon on the Wednesday before.

    A = Action
    D = Discussion
    I = Information

  • Minutes


    Cheryl reminded representatives to update their report-out.

    Approval of Agenda and Minutes from May 2, 2022

    The agenda was amended to add after “Needs and Confirmation” the discussion and vote to invoke AP361. Also, there were corrections to the time schedule. 

    Mary D moved, Lisa M seconded to approve both minutes and amended agenda. No objection.

    Amended agenda and minutes approved by unanimous consent.

    Public Comment on items not on agenda (Senate cannot discuss or take action)

    Mary D: The Senate has voted and passed unanimously twice in the last couple years a proposal to include part-time faculty members with re-employment preference in higher level hiring committees, from deans, directors, vice presidents to presidents. She asked if these decisions and the subsequent resolution were being implemented. Or, if the Senate will need to take up the matter again.

    Cheryl explained that the Senate decision from five years ago went to DECCA to ask that language be added to the Administrative Procedures for hiring. DECCA did not accept the proposal to include that language at the district level. This year the Senate passed a resolution to request the same language on the college level. That resolution, along with all other resolutions, are on the Senate website. The resolution was shared with the Vice President of Instruction and the President. They are all on board to implement it on the college level. There has not been any administrative hiring since the passage of the resolution.

    Needs and Confirmation

    There have not been any faculty volunteers for any of the following positions. 

    One faculty for the Affordable Housing Task Force (Request from Eric Reed)

    Three faculty members for Faculty Coordinator of Equity in Online Education Hiring Committee
    This is a full time tenure track faculty position.
    The committee will meet in Spring 2022 to create the job announcement. The work on reviewing applications, choosing interviewees, and holding interviews will take place Fall 2022.

    Six faculty for Stakeholder Sub-Groups Measure G Bond Projects
    Jennifer Manato will come to the Senate to explain the projects.
    Positions opened until filled.

    One faculty voting member position on Administrative Planning and Budget Team (APBT)
    Shagun who has been serving that position was asked to continue in that role. She would like to give others an opportunity to serve and for the committee to get a fresh voice and fresh thoughts. 
    Apply by 5:00 pm on Wednesday, May 18, 2022.

    Summary Details

    Vote to continue to invoke AP361 Brown Act

    The Senate voted to invoke AB361 that allowed virtual meetings under certain conditions. The Senate will need to vote every 30 days to continue meeting online.

    “Given we are in a state of emergency and meeting in person may present a clear present hazard to our health” 

    Diana motioned, Mark seconded to invoke AB361 to continue meeting online.
    Yes 18, No 1. Motion passed.

    Academic Senate Elections deadline extension

    Cheryl asked the executive committee to affirm a decision made by the Senate officers and the nominating committee to extend by one week the deadline to submit statements for the Vice President and the at-large part-time representative positions. This was due to the Work to Contract and the failure to send out a reminder email. Also, there was a discrepancy between the posted May 1 deadline and the May 6 deadline recorded in the April 11 Senate minutes. 

    Cheryl moved to make a one-time exception to the bylaws to extend the deadline to May 9, 5 pm for the submission of candidate statements for the two open positions of Vice President and at-large part-time rep. Mark seconded. The decision will need a two-third majority to pass.

    Yes 19, No 0. Abstain 2. Motion passed.

    Introductions - 

    The Senate had some new members, and was adjusting to the HyFlex format. Everyone went into breakout rooms of up to five people to introduce themselves, to get to know each other, and to build community.

    People found it fun, refreshing, and it was nice to connect.

    The Senate Membership page shows the current executive members.
    Senate members created Virtual posters that have been shared since Fall 2021.

    Role and membership of Academic Senate

    Three weeks ago there was a proposal to change the membership of the affinity members in the Senate from associate members to voting members. There were discussions in the 2nd reading two week ago. That was tabled. The continuation and decision have been scheduled for this meeting.

    The Senate meeting followed the Roberts Rules that could be intimidating for new members. The following cheat sheet  cheat sheet #1, cheat sheet #2 and commentary could be helpful.

    Cheryl reviewed the Academic Senate’s duties and purview as outlined in 10+1. Some of the items like program development, student preparation and success, college governance structures,  faculty professional development, program review, planning and budget development, require very broad representation. Therefore, efforts have been focused on filling all Senate voting seats as well as representation from equity areas that carry the interests of our most marginalized students.

    The Senate Constitution and Bylaws were revised recently, April 2021.

    Constitution of the De Anza College Academic Senate
    Article III. Definition of regular membership. All faculty, full and part-time, are members of the Academic Senate. There are different levels of membership. 

    Article V The officers, their terms of office, removal from offices and vacancies.

    Article VI, Executive Committee have voting and non-voting members. Section C Associate Membership.  “Faculty associate members may make or amend motions/resolutions, but shall not have the right to vote at Executive Committee meetings.”

    Bylaws of the De Anza College Academic Senate
    Bylaw Article VI, The Executive Committee listed the areas that have Faculty Senator representation that have voting rights. 

    The Associate Membership without voting rights included representatives from the three current affinity groups: Black Faculty, Staff, and Administrators’ Association (BFSA); Asian Pacific American Staff Association (APASA); De Anza Latinx Association (DALA)

    The discussion on making affinity group representatives voting members of Academic Senate was continued from the April 25 meeting.

    Lilianna, Patty Guitron, Mari, and Felisa read a statement from DALA, in support of the Academic Senate to include Affinity Groups as voting members.

    Melinda, President, BFSA: They stood in agreement with DALA to include affinity groups as voting members.

    Rosanna Giannini Quinn, interim faculty coordinator for the Women Gender and Sexuality Center, spoke on behalf of the LGBTQ+. They have been meeting as an affinity group and that has been a very welcome place and a safer space for them. She wholeheartedly supported and appreciated those speaking on this topic and the efforts being made to further ensure affinity groups have a voice in shared governance.

    Karen Chow read a statement from Nicky Gozandez Yuen, political science, in support of the proposal.

    Dawn on behalf of APASA fully support the DALA and BFSA statements There will be a statement forthcoming from APASA.

    Melinda motioned to extend discussion 10 minutes; Lisa seconded. No objections.

    There was much discussion on how to have a fair and equity process to support, identify/recognize affinity groups; how affinity groups could organize to ensure greater voice and greater inclusion.

    Constitution section A.2. lays out a process. It grants for elasticity in membership "as institution changes.

    Allowing affinity groups to have voting rights makes a statement. It will continue to evolve with time. Representation for the under-represented groups is long overdue. The Senate is moving in the right direction. Have true representation through where it counts. VOTING!!

    Mary D moved to make the current affinity groups associate members voting members.vFelisa seconded.

    Yes 23, unanimous decision.

    Ask from College Council

    ideas to improve training, recruitment and participation in shared governance.

    Report Outs
    and Good of the Order

    Lisa M motioned, Mary P seconded, to adjourn, no objection.






    Cheryl Balm


    Mary Pape

    Executive Secretary

    So Kam Lee

    Part-time Faculty Representatives

    Gokce Kasikci

    Mary Donahue

    Academic Services & 
    Learning Resources

    Cecilia Hui

    Bio/Health/Environmental Sciences 

    Rana Marinas

    Janice Valadez

    Business/Computer Science/
    Applied Technologies

    James Tallent


    Career Technical Education & Workforce Development

    Tim Harper


    Counseling - General

    Robert Alexander

    Lisa Castro

     Counseling - Embedded

    Felisa Vilaubi

    Helen Pang

    Creative Arts  



    Disability Support Programs & Services and Adapted PE 

    Kevin Glapion

    Anita Vazifdar

    Equity and Engagement

    Liliana Rivera

    Intercultural/International Studies

    Diana Ferrara


    Language Arts 

    Shagun Kaur

    Lauren Gordon

    Physical Education 

    Rusty Johnson

    Mark Landefeld

    Physical Sciences, Math, & Engineering

    Lisa Mesh

    Salvador Guerrero

    Social Sciences & Humanities

    Julie Kennedy


    Student Development & EOPS

    Melinda Hughes

    Curriculum Committee

    Mae Lee (Spring Quarter)

    Erik Woodbury (PLD)

    Professional Development*

    Dawn Lee Tu

    Administrator Liaison*

    Thomas Ray

    DASG Representatives*

    Jenny Trinh

    Adel Burieva

    Faculty Association Representative*

    Mary Donahue

    Affinity Group Representatives*

    Glynn Wallis, BFSA

    *non-voting member





    Lloyd Holmes

    De Anza President

    Rob Miesa

    VP of Student Services

    Christina Espinosa-Pieb

    VP of Instruction

    Pam Grey

    VP of Administrative Services

    Hyon Chu Yi-Baker

    Director of College Life & Student Judicial Affairs


    Marisa Spatafore

    Associate VP of Communications & External Relations

    Scott Olsen

    Classified Senate

    Michelle Fernandez

    De Anza Student Trustee

    Mallory Newell

    Institutional Research

    Moaty Fayek

    Dean of Business/Computer Info Systems

    Renee Augenstein

    Articulation Officer

    Brian Malone

    Tenure Review Coordinator

    Daniel Smith

    Dean of Creative Arts

    Eric Mendoza

    Dean of Physical Education and Athletics

    Thomas Ray

    Dean of Language Arts

    Alicia Cortez

    Dean of Equity and Engagement

    Randy Bryant

    Dean of Career & Technical Education (CTE)

    Kathryn Maurer

    Foothill Academic Senate President

    Karen Chow

    FHDA District Academic Senate President

    Laureen Balducci

    Dean of Counseling, DSPS & Title IX Coordinator

    Anita Kandula

    Dean of Biological, Health, and Environmental Sciences

    Michele LeBleu-Burns

    Dean of Student Development/EOPS

    Lisa Mandy

    Director of Financial Aid

    Nazy Gayloyan

    Dean of Enrollment Services

    Debbie Lee

    Dean of Intercultural/International Studies

    Mehrdad Khosravi

    Dean of Physical Sciences, Math & Engineering

    Judy Miner

    FHDA Chancellor

    Elvin Ramos

    Dean of Social Sciences and Humanities

    Patrick Gannon

    Director, Book Store

    David Ulate

    FHDA Research & Planning

    Mae Lee

    Curriculum Committee Vice-Chair

    Tabia Lee

    Faculty Director of Equity, Social Justice & Multicultural Education

Zoom Information 

Meeting URL:

Meeting ID: 941 6329 1090
Passcode: 931239

Phone one-tap: +14086380968,,94163291090# US (San Jose)

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