General Meeting Information

Date: February 5, 2024
Time: 4:00 PM - 6:00 PM
Location: Student Council Chambers and Zoom

Zoom Link

  • Agenda

    Time Topic Purpose Discussion Leader
    4:00 PM

    Call to Order 

    		 I/D
    • Izat Rasyad
    4:00 PM

    Roll Call

    		 I/D/A
    • Maliah K
    4:05 PM

    Public Comments 

    		 I/D
    • All
    4:10 PM

    Advisor Announcements

    		 I/D
    • Advisors
    4:20 PM

    Business Item 1 

    Budget Deliberation Process

    This item is to discuss any possible changes to the budget deliberation process.

    Time: 30 Minutes

    		 I/D/A
    • Izat Rasyad
    • Nicholas Turangan
    4:50 PM

    Business Item 2

    Finance Canvas Videos Update

    This item is to discuss the progress on the Finance Canvas Shell video.

    Time: 10 Minutes

    		 I/D
    • Benjamin Furagganan
    5:00 PM

    Public Comments

    		 I
    • All
    5:05 PM

    Advisor Announcements

    		 I
    • Advisors
    5:10 PM

    Introduction and Approval of Prospective Interns

    		 I
    • Prospective Interns
    5:15 PM

    Adjournment

    		 A
    • Izat Rasyad
     

    Senate Budget Deliberation Dates

    • Wednesday, January 31, 2024
      Final proposed draft presented to DASG Senate as an Information item
    • Wednesday, February 7, 2024
      Final proposed draft presented to DASG Senate as an Action item for First Vote
      - All requestors will have an opportunity to speak on their funding requests at this meeting. Each program area, not individual person, will be allowed up to two (2) minutes maximum to speak on their funding request.
    • Wednesday, February 14, 2024
      Final proposed draft with revisions if any presented to DASG Senate as an Action item for Second Vote (tentative)*
    • Monday, May 6, 2024
      DASG Senate approved Budget presented to Board of Trustees for their approval.
    • Monday, July 1, 2024
      New FHDA Fiscal Year Begins; Funds Become Available

    * The date of the Second Vote depends on when the First Vote takes place. If the deliberation is not complete on the 7th it will continue to the 14th and the Second Vote will be pushed to the 21st. Also, the DASG Budget requires a confirming vote of the same budget without changes between the votes. If any changes take place the day of the Second Vote it goes back to being a First Vote and will require a new date for a confirming Second Vote.

    		    

    A = Action
    D = Discussion
    I = Information

  • Minutes

    Call to Order 

    • Izat R called the meeting to order at 4:02 PM. 


    Roll Call 

    Name Present Late Absent Online Excused Left Early
    Izat Rasyad x          
    Nicholas Turangan x          
    Aaron Mundanilkunathil x          
    Kate Wang x          
    Lydia Wong x          
    Benjamin Furraganan x          

    Public Comments 

    • None 


    Advisor Announcements

    • None


    Business Item 1

    Budget Deliberation Process

    May Board Meeting: May 6th, 2024

      • Deadline for items to be to the presidents office/district is April 25th. President's beforehand by 4/23/4/24 ~About a week and a half beforehand. 
      • Next Year: An email that goes from Chair of Finance, send a welcome message letting requesters know to expect scheduling of an interview and to look out for it. 

    Operational Budget Review

    • Hyon-Chu: Proposition not to evaluate the operational budget. It will remove a day's worth of budget deliberations. This would be in an effort to streamline the process and focus on external budget requests. 
      • Suggestion to have a sub-committee to review operational budget. 
      • Suggestion to transfer the budget requests into a Google Form format. 

    Interviews

    • Discussion to delay budget interviews until after break to avoid conducting interviews during finals week. 
      • More outreach needs to be done earlier on. 
      • November is not enough time for programs to be able to decide their budgeting needs for the following year unless there's an extension to the beginning of December. 
      • Budget Application deadline is Monday, the seventh week of fall quarter. 
      • In the future, an email will be sent out ahead of time notifying various programs to expect a request from the Finance Committee to schedule an interview and to look out for the email. 

    Board of Trustees Presentation

    • Lisa mentions that there is a lot of work that needs to be done to ensure accuracy of the budget prior to submission to the Board of Trustees/President.
    • Discussion over marketing ideas and current practices to programs took place. 

    Action Items

    • Kate will work on marketing efforts and strategies. 
    • Aaron M will update the forms to be more streamlined. 
    • Dennis and Hyon Chu will review to ensure forms contain necessary questions. 
    • Izat reviewed the senate budget deliberation dates and process. *See bottom of agenda.*

    Business Item 2

    • Luca needs to complete the editing process and will send out drafts to everyone for review. 


    Public Comments

    • Isaac: Student Elections taking place in the Winter Quarter 2024; Executive Officer Application is due Februrary 12, 2024. 
    • Nicholas: Headcount for Finance Deliberations (7 interns) 


    Advisor Announcements 

    • None


    Introduction and approval of Prospective Interns 

    • Madhav Shukla - 2nd meeting
    • Amna Aslam - 3rd meeting
    • Pranita Jaware - 3rd meeting
    • Shuntaro Mase - 2nd meeting
    • Lauren Hartono - 1st meeting
    • Takumi Kawai - 1st meeting
    • Allison Trinh - 1st Meeting
    • Michi Ozaki - 3rd meeting


    Adjournment

    • Izat R adjourned the meeting at  4:54 PM. 

Documents and Links

  • Link # 1
  • Link # 2

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