March 4, 2024

I. Call to Order

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Welcome

Erik Woodbury reminded representatives to complete their report out.

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Approval of Agenda and Minutes from  February 26th, 2024

Shagun Kaur moved, Mary Donahue seconded to approve both minutes and agenda. No objection. Agenda and minutes approved by unanimous consent.

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Public Comment 

Mary Donahue:  Spring Forward. Not all electronic devices update themselves when the time changes. She suggested messaging students to remind them to move their clock forward this weekend. 

Mark Landefeld posted in chat his Letter to the Board of Trustees with his concerns about the current recommendations and options for the affordable housing project.

Shagun Kaur: Those attending Senate meetings in person and do not log into the online portion of zoom miss out on comments in chat that are not read out loud. 

In general, the chair reads out and lifts up important comments in chat. Those become part of the official meeting record for the meetings.

There was interest in watching the special board of trustees meeting tonight, 3/4/2024. The current board policy is to live stream regular board meetings but not the special meetings. A recording will be available to anyone who wishes it.

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II. Consent Calendar

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Approval of Consent Calendar (Attachment)

Tenure Review Committee for Mark Hamer, F/TV (currently in Phase III)

Josh Losben, F/TV screenwriting replaces Eugene Rodriguez, ARTS 

Milena Grozeva-Levy, F/TV 

Betty Inoue – At Large Rep, Counselor 

Kristin Skager, Interim Dean, Creative Arts replaces Debbie Lee.

Ravjeet Singh moved to approve the Consent Calendar, Cheryl Balm seconded. No objection. 

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III. Needs and Confirmation

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District and College Needs (Attachment)

One faculty member for EAC

Senate Scholarship readers

EO reps

GE committee members for all divisions

Executive secretary for RAPP

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No Confirmations

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IV. New & Continuing Business

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Update on Proposed use of District Allocated Funds from Measure G: Impact on Performing Arts Space, Arts Quad, and Services for Students Building.

Chancellor Lee Lambert joined the meeting via zoom to give updates on Measure G fund allocation and related projects.

Chancellor Lambert will give a report of the electrification study and its impact on Measure G projects to the special board meeting tonight, 3/4/24. 

The board has set a goal to electrify the entire district to achieve zero emission by 2035. The work will cost over $500 millions. The Measure G fund is around $900 million. Much of the bond money has been committed. $175 million allocated to Foothill, $175 million to De Anza, $200 million for student/employee housing. If $500 million should go to electrification then a lot of the existing projects will not happen. 

The primary purpose for Measure G was to meet facilities and infrastructure needs. He believed that the colleges have not allocated sufficient funds for infrastructure. 

De Anza set aside $30 million for infrastructure that include the heating and cooling systems, and the transformer. All these systems are not in good working order. They are approaching or at the end of their lives. The Measure G campaign estimated $1.5 billion to address the infrastructure needs across the district.

Chancellor Lambert will ask the board to stay focused on and honor the original Measure G intent to get the infrastructure in better working order. Then, the district can position themselves to go for a bond for electrification.

There were questions and discussions regarding the fund allocation as well as time schedule, taking into consideration additional soft and phasing costs.

De Anza has allocated $31 million while Foothill allocated $60 million for infrastructure. There is definitely a gap between allocations and the money needed for the work. Both campuses are old with aging facilities. Therefore, the gap is an evolving target not a fixed target.

Sam Bliss clarified that the $31 million estimation came from the district. It was not a number that originated from De Anza.

There were questions and discussion on how the district is anticipating and managing the evolving infrastructure needs.

The facilities are aging and have been put on deferred maintenance. There are no designated funding sources to address those needs. 85% of the general funds are allocated toward employee compensations and benefits. 

There are funds from the State of California. However, those have not been enough to address all the needs. The maintenance efforts have been reactive, driven by necessities, funds promised and funds received. For example, the state awarded the district $17 million in ‘22-’23, but they received $11 million. For ‘23-’24, they received only $300,000. Over time things build up and start to fall apart.

What current resources and funds are available to support the campuses?

The remaining Measure G fund that could be reallocated would be the $75 million originally set aside for the Event Center.

Chancellor Lambert recognized that De Anza had serious needs. He especially mentioned the situation with the Arts Quad. He found it unfortunate that the issues have not been addressed much earlier.

Cheryl Balm raised the issue with the reallocation of the Event Center funds. Over the last two years, the Event Center project has evolved into the Mega Project, then into the most recent Measure G Task Force proposal. She was especially concerned about the funds allocated for the Arts Quad and the Student Services Center. If those funds are re-allocated toward infrastructure, how will they address the problems in the Arts Quad and the flooding of the student chambers whenever there’s a heavy rain.

There appeared to be confusion, lack of clarity over the timeline and prioritization of the De Anza projects and the allocated funding. There was the event center to fulfill commitment to the community with the demolition of the Flint Center.  There are the Arts Quad and the Student Services Center to meet De Anza campus and student needs.

There is $500 million remaining in the Measure G funds. Chancellor Lambert would like to get the projects moving to maximize the value of those funds. The money value will diminish over time. There are serious needs on both campuses. The challenge is the fixed assets and funding sources.

Chancellor Lambert: The 3 line items proposed in the mega project-the event center, the arts quad, and student center should be treated separately and not combined. He stated that the board has never committed to funding the Mega Project.

De Anza will need to decide and prioritize projects with the $55 millions already allocated to be supplemented with re-allocated money from the $75 million Event Center funding. However, most of this remaining $75 will go toward urgent infrastructure needs.

Mark Landefeld had a question about the timing for the next bond. The last bond Measure G was passed during a presidential election.

Chancellor Lambert pointed out the need to show progress from the last bond before proceeding. They are still closing out measure C. There are a lot of factors to consider before going for another bond.

This evening, Chancellor Lambert will propose to the FHDA Board the following Event Center Re-allocation:

This will be for information and not action.  

• $20 million (DAC priority/flexible space), 
• $30 million (DAC  infrastructure), 
• $15 million (FC priorities/infrastructure), 
• $10 million (network/server rooms which are currently housed in custodial closets)

There were more questions, requests for clarification, and discussions.

There was a question about the Medical Center. How it may serve De Anza and its communities.

Chancellor Lambert: The Medical Center is running on its own timeline. It may overlap with the first De Anza College. He did not anticipate any issues with doing multiple projects. He believed that the medical center will fill significant health care needs and addresses equity issues at the community level.

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Update on the Proposed Medical Center Building

Patty Guitron summarized the Santa Clara County Board of Supervisors Meeting, 2/27/2024

Topic: De Anza College West Valley Clinic Report 

Presenters: Paul Lorenz, CEO, Santa Clara Healthcare, Jeff Draper, Facilities Planner, Belinda Lin, Principal Planner-

Supervisor Joe Simitian motioned to move ahead with this action and to resolve a number of issues. One was parking. They felt that there was sufficient parking for their clinic. If the college wants more parking, they will need to pay for it. They are in the business of healthcare, not parking. The supervisors were adamant about not paying for parking.

According to their report on those who will be served in the health center:

• 78% Asian-AAPI students from the Evergreen District.
• 45% low income
• 18% under the poverty level.
• 21,000 are medical beneficiaries and 7,600 plus are under Covered California.

Supervisor Sylvia Arenas, Evergreen, asked the board why the clinic wasn't being built in the Evergreen district since it was stated that the Evergreen residents would benefit from the clinic.

Then, Board President Susan Ellenberg asked about the status of this and other projects. A letter of intent was sent to De Anza with no response from the college. 

The expectation was for the college to provide the land at $1/year. They will provide the facility.

There was much discussion and opinions on the subject. 

If the project is to benefit evergreen resident; why is it not built in evergreen. There are health centers in Mountain View and Sunnyvale, as well as medical facilities in San Jose, East Side and downtown.

One particular concern was how it may affect the monthly flea market.

Some people proposed having a town hall meeting on this topic.

Christina Espinosa-Pieb shared that senior staff have been asking some of these same questions. Collect and send her related questions and concerns. She will work on setting up a town hall meeting.

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Reflections on Joint Senate Meeting: Online Instruction Training, RSI, & Accessibility

Felisa Vilaubi moved, Chery Balm seconded, to table this item until the next meeting. No objections.

Model Course Syllabus

Much thanks and appreciation to Mary Donahue for the updates to the Model Course Syllabus. That included working links and incorporation of the newly revised contract that clarified what is required and what is best practices.

Mary reminded everyone that accreditation is still ongoing and encouraged faculty to complete their SLO assessments.

Shagun Kaur: SLO has to be included in syllabus.what is policy about specific department language.

Please go through and send feedback to Mary Donahue. She is also gathering sample syllabi and collecting specific language or verbage for different departments and disciplines.

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Formation of Nominating Committee for Spring Elections

(Article VII of DA-AS Constitution)

There will be 2 positions up for the spring election. 1 at-large part time representative. If approved, 1 vice president for curriculum.

Needed for the nominating committee. 3 volunteers from the current executive committee. 

Thanks to Elsa Jimenez-Samayoa, Liliana Rivera, and Sherwin Mendoza for volunteering to serve.

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Good of the Order

Erik Woodbury hosted a very successful Curriculum North Meeting. Attended by 70-80 people.

Need an executive member to serve as VP for the fall while Patty goes on PLD.

3 scholarships available for faculty to attend the ASCCC Spring Plenary. 

Mary Donahue: Tomorrow, Tuesday April 5, is the last day to vote in the California Primary.

While there are roughly equal numbers of voters older than 65 and younger than 35 in California, so far 57% of the ballots turned in have been from seniors and only 2% from younger voters.

Details about how to register to vote on election day can be found at:

https://www.sos.ca.gov/elections/voter-registration/same-day-reg/

and see:

https://www.deanza.edu/faculty/donahuemary/registertovote/index.html

Please review all report outs

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Adjournment

Cheryl Balm motioned, Catherina Wong seconded, to adjourn, no objection.

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Attendance

In person

Erik Woodbury, Patty Guitron, So Kam Lee

Cheryl Balm, Mary Donahue, Kevin Glapion, Elsa Jimenez-Samayoa, Rusty Johnson, Shagun Kaur, Carmen Lizardi-Folley, Sherwin Mendoza, Lisa Mesh, Anna Nguyen, Liliana Rivera, Mary Pape, Christian Rodriguez, Jayanti Roy, Lakshmikanta "LK" Sengupta, Ravjeet Singh, Li Wei Sun, James Tallent, Felisa Vilaubi, Glynn Wallis, Catherina Wong, Lydia Wong*

Online

Mirsaeid Abolghasemi, Lydia Hearn*, Cecilia Hui, Lauren Gordon, Mark Landefeld

Absent

*Deborah Armstrong, Sheldon Fields, Vernon Gallegos