February 12, 2024

I. Call to Order

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Welcome

Erik Woodbury reminded voting members to submit their request to attend form by Thursday for their names and locations to be included on the agenda. Those attending within the district will be counted toward quorum and can vote in the meeting.

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Approval of Agenda and Minutes from  February 5, 2024

Mary Donahue moved, Ravjeet Singh seconded to approve both minutes and agenda. No objection.

Agenda and minutes approved by unanimous consent.

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Public Comment 

No comments.

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II. Consent Calendar

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No consent calendar items.

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III. Needs and Confirmation

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District and College Needs (Attachment)

EAC (Equity Action Council): Need 1 more Faculty Representative. There are already 2 on the council. The Equity Action Council meets on the first and third Wednesday of each month, from 2:30-4p.m. Meetings are currently being held via Zoom. 

AS Scholarship Committee:  Need more committee members to assist with the reading of scholarship applications.

EO Representatives: As many as possible.

Academic Senate Local GE Committee Still need more reps.

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Confirmations (Attachment)

Local GE Committee

Faculty Volunteers 

Dave Capitolo, Applied Technologies, Auto Tech

Marc Coronado, IIS, Women and Gender Studies

Barbara Dahlke, General Counselor

Hua-Fu Liu, IIS, Mandarin

Mary Pape, BCAT, CIS

Jayanti Roy, Social Sciences, Child Development

Ravjeet Singh, Social Sciences, Economics

Discussion

James Tallent asked if the representation is limited to one per division. 

Catherina Wong: The most impacted areas may have up to 2 representatives. 

James Tallent moved to confirm all the above volunteers, LK Sengupta seconded.

Erik Woodbury called for additional nominations from the room. 

From Mark Landefeld in chat: There are some volunteers from PE as of today. 

Volunteers will need to submit the request to serve form. The Senate will confirm additional volunteers in the next meeting.

Erik asked if there was objection to the motion. No objections. All those above were appointed to the committee.

Committee members and volunteers should consult the Proposed Timeline and Meeting Agenda in this Attachment

This committee will focus on updates to the De Anza local GE pattern to comply with the new Title V requirements.

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IV. New & Continuing Business

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Report from DASG

Lydia Wong: DASG is in the budget deliberation process. Election for executive positions later this month.They are working on a shared governance news center. Mini flea market tomorrow in addition to the regular flea market on the First Saturday of each month. Valentine's event. Resource Fair, Thursday, Conference rooms A&B. They are working on programs like counseling in the mental health and wellness center.

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COOL Committee Proposal (first read)

The De Anza COOL Committee was proposed to replace the Online Advisory Group.

James Capurso introduced the DA Cool Proposal

COOL stands for Committee of Online Learning. The proposal listed other names for consideration and discussion. It is different from the Foothill COOL committee which has given De Anza their blessing to use the name.

James went over the Mission Statement, the Charge, the Leadership for COOL as explained in the proposal. 

COOL will be a standing subcommittee under the Academic Senate similar to the curriculum committee, with a particular focus on online learning. It could potentially take over some of the duties of curriculum with respect to the online hybrid forms, and suggestions around online education.

Some people like this plan since faculty will be reviewing the hybrid and online form and giving feedback.

Teaching Hyflex. It is more complicated than a hybrid modality. The committee will need to work on the definition of Hyflex and determine the need for more Hyflex classrooms set up with the required technology.. The 2 existing Hyflex rooms have to be fully utilized before they will budget for more rooms.

Brainstorm ideas for committee representation. 

Idea 1: Representation by as many divisions as possible, ideally, one per division 

Idea 2: One representative from each village.

Idea 3: Representative by % of online classes taught.

There was also a question and suggestion for student representation. 

Some people favored representation by villages that required as many people yet still have comprehensive distribution across different areas.

Some advocated division representation since each discipline has distinctly different requirements. Also, include student representation and representation from student services for different perspectives. There is merit in providing a greater range of expertise and experiences. 

In terms of timeline, the forming of the COOL committee will take the rest of the quarter.

Shagun Kaur: How will it work with the Technology committee on campus? Are we focusing on training and pedagogy as opposed to tools and technology?

Mary Pape: The Technology Committee oversees technology on campus, both hardware software and implementation.COOL committee is different from the technology committee.

Shagun Kaur perceived some overlaps between the two committees. She felt strongly that the evaluation for and decisions campus wide technology should go through faculty with a faculty perspective. 

But there are also technology decisions made at the district level that faculty have no control over.

Distinction between the two committee

The Technology Committee deals with facilities, budgets, and operational recommendations.

COOL makes recommendations specifically with respect to academic and professional matters.

James Capurso continued to pointing out charge #3 in the proposal where COOL will research, evaluate and communicate to the campus about current and emerging online educational technologies and pedagogy to foster innovation and engagement within the De Anza community on these topics.

Mary Donahue asked about funding for technologies to help instructors with closed captioning, a service that is no longer available. Some instructors are spending a lot of time manually making closed caption materials for use in their online classes.

One of the close caption services is no longer available, they are looking for other options for instructors.

The Senate will continue this discussion and perhaps approve this proposal in three weeks.

Erik encouraged everyone to reach out to their constituencies to communicate and get feedback on the ideas. Also, find if anyone may be interested in getting involved.

Leave comments on the document. Contact officers with questions or concerns.

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Training and Support for RSI/Online Teaching: Developing a model

In two weeks, the DA Academic Senate and the Foothill Academic Senate will meet jointly to compare and discuss their respective proposals and recommendations for RSI and online teaching.

The De Anza Senate has been working on the Online Teaching Support and Training document attached above.

Erik has updated the document with feedback from Senate discussions and comments in the document. He suggested that people review the document before the joint meeting. 

James Capurso provided some more information on online training certifications as described in the De Anza Online Ed: Online Training Certification Proposal

He followed up on previous discussion on “testing out” and alternative training/certification. He expanded on the classes that could meet the requirements for same or similar learning outcomes. 

James will be working on a comprehensive list as part of the discussion in COOL.

He also mentioned POCR (Peer Online Course Review) as an option for training and developing a course.

Cheryl Chapman shared a module prototype for one of the proposed modules.  It was a model for the10 hour module on RSI and Communication.

The Senate will have to approve the training requirement before the FA negotiates for/compensation.

Some classes like Comm studies and CIS are 100% hybrid or online.Accessibility is new; there is a lot to learn.

For instructors with no online classes, they may pick and choose what they would like to learn. They can get all of the content with no homework.

James Tallent asked how someone could get certified as a POCR reviewer.

The POCR certification course is provided by @One. James Capurso is going through the training for certification.

Link to FH proposal

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Good of the Order

Mary Donahue shared a message from the Red Cross.

Please pass on to your students

"Over the last 20 years, the number of people donating blood to the Red Cross has fallen by more than 40%. When fewer people donate blood, even small disruptions to blood donations — like the nearly 7,000-unit shortfall in blood donations between Christmas and New Year’s Day — can have dramatic consequences for those in need of emergency blood transfusions.

As thanks for helping us end this emergency blood shortage, you’ll get a $20 Amazon.com Gift Card** by email* when you come to donate in February.

Blood cannot be manufactured or stockpiled and all blood types are urgently needed to ensure patient care isn’t postponed. Will you step up to help folks in your community and beyond? Make your appointment now!

https://www.redcrossblood.org/give.html/find-drive

Info about donating can be found at:https://marydonahue.org/blood-donation-faqs

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Adjournment

Mary Donahue motioned, LK Sengupta seconded, to adjourn, no objection.

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Attendance

In person

Erik Woodbury, Patty Guitron, So Kam Lee

Mary Donahue, Carmen Lizardi-Folley, Vernon Gallegos, Kevin Glapion, Elsa Jimenez-Samayoa, Rusty Johnson, Sherwin Mendoza, Anna Nguyen, Mary Pape, Christian Rodriguez, Jayanti Roy, Lakshmikanta "LK" Sengupta, Ravjeet Singh, James Tallent, Felisa Vilaubi, Glynn Wallis, Catherina Wong, *Lydia Wong

Online

Mirsaeid Abolghasemi, *Deborah Armstrong, Shagun Kaur, Cecilia Hui, Lauren Gordon, Mark Landefeld 

Absent

Cheryl Balm, Sheldon Fields, Lisa Mesh, Liliana Rivera, Li Wei Sun