November 12, 2024

Call to Order 

• Shiqi calls the meeting to order at 4:07 PM 

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Roll Call 

Senators	Present	Absent	Late	Excused
Shiqi Wang (Chair)	X
Rami Abukhater	X
Anish Shamarao	X
Lauren Hartono	X
Jin Gi Min	X

Interns	Present	Absent	Late	Excused
Jackie Wang	X
Jayven Huang	X
Myles Vongnakhone	X
Youn Thezin Aung (Jessica)				X
Michael Anderson Tran	X
Caden Ang			X
Aryen Palkar	X
Cyrus Nakar				X
Atharva Salkar	X
Melinda Nguyen	X
Lakshya	X
Audrey Tai	X
Allen Tran	X
John O'Sullivan		X
Min Thai		X
Min Pyae (Koi)	X
Kelvin (Kaung Htet Shein)	X
Ben Vahidi	X
Varshitha		X
Katelyn Yoo	X
Dhana Karthikeya Ventrapragada (Karthik)	X
Joseph Hua	X
Thu Tran	X
Julia Kuzniarz	X
VJ Lukka	X
Anh Tuan Tran (Daniel)	X
Ryan Yi	X

Advisors	Present	Absent	Late	Excused
Dayna Swanson	X
Maritza Arreola	X

Guests
Kyaw Min Khant
Leo Huang
Tristan
Benjamin Dedering
Paul Kang
Cyrus Tse
Ruben Pasaribu
Jacob Chen
Tram Lieng
Yeeun Park
Toma Yuen
shuhong wang
Ruodan Chen
Thandar Htun (Maven)
Vivian Chuong
May Thu Aung

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Approval of Minutes 

• November 5, 2024
• Moved by Anish, seconded by Rami

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Public Comments 

• Shiqi: If you were an active volunteer during homecoming, feel free to introduce yourself. The Homecoming football game is this Saturday. We will send out volunteer sheets soon. If you would like to run for senator position or run for my position (Exec + Trustee), the application will be open in the winter quarter, and you will have the opportunity to earn a scholarship. Info session will be November 13 tomorrow from 11:30 AM – 12:30 PM. We have another on thursday, November 14 from 2:30 PM – 3:30 PM. If you would like to run for a position, it is required to attend at least one session. The Mini-Flea Market is next Tuesday in the Main Quad. 

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Advisor Announcements 

• Dayna: The dance was amazing! There was a great turnout of volunteers and attendees. Looking forward to the homecoming game. 
• Maritza: Activities start at 12:00 PM for the game. We will likely have 45 minutes to wrap it up so we would like volunteers before 12:00 PM. There are still things we need to clean up. Going into the game, if anyone incurs expenses, please let me know because we ended up having a clear understanding of the budget remaining. All of the supplies were purchased by me and Dayna from my knowledge. Eric purchased the desserts and Allison purchased decorations. If anyone else made expenses for the dance, let me know so that we can reimburse. I also need to know any additional swag I need to buy and how much is left to use for the game. 

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Business Item 1

Title: Flea Market Update

This item is to give an update about any flea market planning.

Presenters: Anish, Rami

• Rami: Please meet with me after the meeting if you are working on the donation or food truck task. 
• Anish: Mini-Flea Market volunteer sheet will be sent to the discord soon, so please be on the lookout for that. 

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Business Item 2

Title: Homecoming Recap

This item is to recap HOCO.

Presenters: Shiqi, Lauren, Jin Gi, All Intern

• General Feedback
  • Shiqi: Thanks to everyone who participated. Open to suggestions for improvement on games, dance, music, and the DJ.
  • Lauren: Overall, the event was successful.
• Comments and Suggestions
  • Atharva: Ensure more water is available next time.
  • Michael: Consider collaborating with Foothill College in the future.
  • Guest: Improve table coordination (e.g., M-Z table was missed, causing lines at A-L).
  • Kelvin: Increase marketing efforts with more posts and reels, starting at least 5 days before the event.
  • VJ: Marketing was effective within a short time, but more time should be allocated for promotion. Address DJ feedback: complaints about song choices and durations.
• Future Improvements
  • Collaboration:
    • Explore Foothill College involvement proactively to align budgets and funding requirements.
    • Host a joint planning meeting with all involved programs.
  • Logistics:
    • Improve check-in process with clearer instructions and coordination.
    • Ensure fire safety compliance, such as unblocking external entrances.
  • Volunteers: Recruit more volunteers for better event support.
  • Raffle: Discuss what to do with unused prizes and tickets.
• Key Takeaways
  • Start planning earlier for better coordination and marketing.
  • Proactively address potential collaboration and logistical challenges.
  • Ensure attendee experience (e.g., music, water availability) is prioritized.

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Business Item 3

Title: De-Stress Event Planning

This item is to plan for the upcoming De-Stress Days.

Presenters: Lauren, Jin Gi, All Intern

• Event Ideas
  • Cat Therapy: Collaboration with Active Minds and Psychology Club; students can play with cats.
  • Tote Bag Painting: Students will paint designs on plain tote bags.
  • Origami & Paper Cranes: A creative and calming activity.
  • Crocheting: Suggested as another hands-on activity.
  • Energy Drink Giveaway: Provide free energy drinks to help students during finals week.
  • Punching Bag: A stress-relief option.
  • Wishing Wall: Create a DASG wishing wall instead of a Christmas tree to maintain inclusivity.
  • Decorative Activities: Allow attendees to create decorations for a communal display.
• Considerations for Activities
  • Slime Making: Possible concerns about toxicity; review ingredients for safety.
  • Community Decoration (e.g., Tree): Ensure inclusivity for all religions and cultures.
• Logistics
  • Tentative Dates: December 3-5, 2024 (one week before finals).
  • Locations:
    • Cat Therapy: Fireside Room.
    • Tote Bag Painting: Main Quad or Fireside Room.
    • Other Activities: Main Quad suggested; booking required ASAP.
  • Room Use: Fireside Room use may require clarification due to past issues. Main Quad is the preferred alternative.
• Next Steps
  • Confirm and book locations as soon as possible, especially the Main Quad.
  • Finalize activities, ensuring they are inclusive and safe.
  • Coordinate with clubs (Active Minds, Psychology Club) for collaborative efforts.
  • Communicate with Patrick regarding Fireside Room availability.
  • Develop a plan for marketing and promoting the event.

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Business Item 4

Title: Programs Committee Action Items 

This item is to recap the tasks and action items assigned during the meeting.  

Presenters: All 

• Lauren & Jin will make the discord for the destress and Rami & Anish will post the volunteer sheet. 

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Introduction and Approval of Prospective Interns 

• Anh Tuan Tran (Daniel)
• Ryan Yi

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Public Comments 

• Jin: If people have completed an intern project, find me and Lauren for an interview. 

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Adjournment 

• Shiqi adjourned the meeting at 5:01 PM.