August 18, 2025 - Summer Meeting for Urgent Funding Requests

Call to Order 

• Kyle called the meeting to order at 4:35 PM. 

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Roll Call

• Alan Ma (excused)
• Jayven Huang - Present
• Sing (Jacob) Kao - Present
• Kyle Krawez - Present
• Thin Soe - Present

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Public Comments 

• N/A

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Advisor Announcements

• Dennis: N/A
• Maritza: N/A

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Business Item #1 

Additional Funding Request for Fall Training

This item is to discuss and potentially approve up to $6,000 in additional funding from Special Allocations for Student Leadership Training Professional Services (DASG Account # 41-51162-5214) to allow for funds needed for day-long development program led by LeaderShape.

• Maritza presented the item. 
• OCL requested $5,000 for 2025-2026 year and $10,000 for a team building field trip. Currently working with $4,000 for the returning trainers. 
• OCL introduced to LeaderShape Program that would cost $6,000 (including travel and board for facillitators)
• Everyone would benefit from intentional team development given the context of the past election. 
• Q&A took place on the presentation; question around logistics of training were discussed. 
  • Fund 15 would pay for the expenses temporarily for now; full $10,000 would be used for the whole training. 
  • Questions of whether the funding would make a great impact if granted full amount. 
• Jacob moved to approve the full amount of $6,000 from special allocations for the student leadership training account.
• Jayven seconded the motion, no objections, motion passed. 

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Business Item #2

Additional Funding Request for Student Leadership Conferences and Workshops

This item is to discuss and potentially approve up to $10,000 in additional funding from Special Allocations for Student Leadership Conferences and Workshops (DASG Account # 46-51198-5510) to allow additional students to attend the CCCSAA SLC and SSCCC GA (and potentially other SSCCC and Other Student Leadership Conferences and Workshops).

• De Anza students attend 2 conferences annually; for 2025-2026, OCL requested $40,000 to pay for the costs of both conferences. 
• 17 students signed up and requires 2 advisors to attend; budget estimate is 12,585.35.
• Leaves only $1838 for SSCCC in Winter, which is required ro attend. Budget estimate for 8 students (last year's number was $7,646). 
• Option to prioritize students who rsvp'd on time and give partial amount. 
• Q&A discussion took place on logistics for the conference. 
• Jacob moved to table this business item indefinitely; need more clarity on interested # of students. Thin seconded the motion, no objections, motion passed. 

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Public Comments

• N/A

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Advisor Announcements

• Maritza: Appreciate your discussion and approval of training funding. Thank you!

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Adjournment

• Kyle adjourned the meeting at 6:03 PM.