General Meeting Information
Date: October 2,
2023
Time: 4:00 pm - 6:30 pm
Location: Student Council Chambers and Zoom
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Agenda
Time Topic Purpose Discussion Leader 4:00 pm Call to Order I/D All 4:01 pm Roll Call I/D/A All 4:03pm Approval of Minutes
I/D All 4:05 pm Public Comments
I/D All 4:10 pm Advisor Announcements
I
All
4:15 pm External Shared Governance Committee Reports
I/D
All
4:20 pm Business Item 1
Title: Team Bonding Activity
Description: This item is to strengthen the team dynamics of the 2023-2024 DASG Finance Committee. Team bonding activities include ice breakers, as well as getting to know Members’ work styles and goals.
I/D
- Izat Rasyad
- Nicholas Turangan
4:40 pm Business Item 2
Title: DASG Finance Committee Goals and Expectations
Description: This item is to set the tone for DASG Finance in the 2023-2024 term.
I/D
- Izat Rasyad
4:50pm Business Item 3
Title: Fall 2023 Budget Overview, Updates and Revisions
Description: This item is to review the process of the budget process (Fund 41 and Fund 46), current updates and revisions as well as pending requests for funding on upcoming events.
I/D
- Lisa Kirk
5:10 pm Business Item 5
Title: Fall 2023 Homecoming Funding Request
Description: This item is to review and possibly approve a funding request of up to $10,000 for the Fall 2023 Homecoming event.
I/D/A
- Hyon-Chu
5:30 pm Business Item 6
Title: 2024-2025 DASG Budget Guiding Principles
Description: This item is to review, update if necessary, and approve the DASG Budget Guiding Principles for 2024-2025.
I/D/A
- Nicholas Turangan
5:45 pm Public Comments
I/D
All 5:50 pm Advisor Comments
I/D
All 5:55 pm Introduction and Approval of Prospective Interns
I/D
All 6:00 pm Adjournment
I/D All A = Action
D = Discussion
I = Information -
Minutes
Call to Order
- Izat R called this meeting to order at 3:30pm.
Roll CallName Present Late Absent Online Excused Left Early Izat Rasyad x Nicholas Turangan x Ian Ang x Aaron Mundanilkunathil x Jannah Sheriff x Kate Wang x Lydia Wong x Benjamin Furagganan x Approval of Minutes
- June 12, 2023
- Lydia W moves to approve the minutes.
- Izat R seconded the motion; no objections.
Public Comments- There were no public comments.
Advisor Announcements- There were no advisor announcements.
External Shared Governance Reports- There were no external shared governance reports.
Business Item 1Team Bonding Activity
This item is to strengthen the team dynamics of the 2023-2024 DASG Finance Committee. Team bonding activities include ice breakers, as well as getting to know members and their work styles/goals.
- Izat and Nicholas presented the items with members.
Business Item 2DASG Finance Committee Goals and Expectations
Description: This item is to set the tone for DASG Finance in the 2023-2024 term.
- Izat presented the item.
- Finance has 1-million-dollar budget.
- Purpose of the finance committee is to evaluate how to spend the funds to maximize the student experience in a way that benefits them.
- Flea market: To generate revenue. o Find ways to support services on campus such as tutoring center and advisors etc. that cannot receive money from the DASG budget.
Business Item 3Fall 2023 Budget Overview, Updates and Revisions
Description: This item is to review the process of the budget process (Fund 41 and Fund 46), current updates and revisions as well as pending requests for funding on upcoming events.
- Enrollment at De Anza College has declined.
- Flea Market revenue is up and greater than expected.
- Fund 41: Received 1 time funding from FHDA for Covid related DASG Lost Revenue. o Advises future discussion on how to encourage students to pay for student rep fee.
- Advises option to have partial Special Allocations from 2024-2025 moved to 2023-2024 year since there is a current need. ▪ Drawback is that COLA increases.
- Izat R moved to have the Business Item labeled “DASG Budget Guiding Principles “moved to after Business item 3; Motion passed with no objections.
Business Item 42023-2025 DASG Budget Guiding Principles
Description: This item is to review, update if necessary, and approve the DASG Budget Guiding principles for 2024-2025.
- Nicholas T presented the item.
- Izat motions to approve the 2024-2025 DASG Budget Guiding principles.
- Ian moves to approve; Seconded by Aaron.
- Motion passed with no objections and moved to Senate.
Business Item 5Fall 2023 Homecoming Funding Request
Description: This item is to review and possibly approve a funding request of up to $10,000 for the Fall 2023 Homecoming event.
- Hyon-Chu and Dana: o Event purpose is to build community and become a new tradition at De Anza College.
- Homecoming is an event related to a football game.
- Dates: November 17th and November 18th .
- Event would include:
- Food, activities, and amenities etc.
- Custodial fees and security
- Potential invitation to alumni
- Proceeds of tickets would go over to Athletics.
- Target # of students: ~300 each day.
- Discussion of pros and cons of hosting event takes place.
- Aaron motions to approve $9,500.
- Izat suggests moving the discussion to the next finance meeting for more deliberation.
- Hyon-Chu mentions the need for a motion to be made as soon as possible given the time constraints of the dates and planning time for the event.
- Nicholas: Seconded the motion.
- Jannah: I object.
- Lydia: I object. Proposes funding the event to the maximum.
- Lydia: I move to amend the motion to change the amount from $9,500 to $10,000.
- Aaron: I second; Motion passes with no objections.
Public Comments- There were no public comments.
Advisor Comments- Izat R: Good job with the first meeting!
Introduction and Approval of Prospective Interns- Sean Hendrata – 1st meeting.
- Taoyu Zhu – 1st meeting.
- Thet Htoo Naung (Ted) – 1 st meeting.
- Aditya Sharma – 1st meeting.
- Iris Li – 1 st meeting.
- Muhammad Faiz Dhaffa – 1 st meeting.
- Ethan Chandra – 1st meeting.
- Nicole Naharto – 1st meeting.
- Arucan Ozturk – 1st meeting.
- Audrey Kowara – 1st meeting.
- Zachary Ho – 1st meeting.
Adjournment- Meeting adjourned by Izat R at 5:58 pm.
Documents and Links
- Link # 1
- Link # 2