January 29, 2024

I. Call to Order

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Welcome

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Approval of Agenda and Minutes from January 22, 2024

Add DASG Report after Public Comment. Amendment to Attendance.

Mary Pape moved, Ravjeet Singh seconded to approve both minutes and agenda as amended. No objection. Agenda and minutes approved by unanimous consent.

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Public Comment 

Ravjeet Singh pointed out the need for stop signs at cross traffic on campus. Mary Pape and Erik Woodbury will bring this to the attention of campus security and administration.

DASG Report

Lydia Wong, DASG representative: 

The DASG Finance Committee has approved their recommendation for the DASG Budget. They completed their budget review and deliberations over the winter break. The Senate will start their review and deliberations this week.

DASG Election for all Executive positions. Election Informational sessions throughout the winter quarter.   

Winter Quarter Goals: Continue looking into class modality data, work on External Shared Governance DASG Internships for all students, as well as work on a budget deliberation process.

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II. Consent Calendar

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No consent items.

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III. Needs and Confirmation

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District and College Needs (Attachment)

AS Scholarship Committee

More committee members to assist with the process, including the reading of scholarship applications.

EO Representatives

Representatives needed for various committees.

Hiring Committee, Dean of Community Education

Need 2 Faculty Volunteers. Apply by this week, for confirmation next week. See above attachment for the current committee members.

Cheryl Balm questioned the different timelines for this hiring committee. This is normal, compared to the rush to approve the hiring committee for the Creative Arts Interim Dean Position last week. She also noted the composition of this committee. There are 3 classified, 6 administrators, and only 2 faculty positions.

The teaching faculty in Community Education are mostly part-time, TEA, working on a temporary basis.

The Dean of Creative Arts was an interim position while this was the search for a permanent position. The search for the Creative Arts Dean failed in December. The responsibilities were shared by Sam Bliss and Debbie Lee. Sam Bliss will assume the AVPI position on February 2. Therefore, there was a great urgency to fill the interim position quickly while they prepared for a new search for the permanent dean in February and March.

The Dean of Community Education, a new search, is following the standard procedure and timeline.  

Academic Senate GE Committee.

Need one representative from each division. Apply within the next weeks. 

The committee will address Title V revisions on California Code of Regulations related to Associate Degree Requirements. The committee will identify the necessary updates to align De Anza courses and local GE patterns to the new requirements. Curriculum revisions will be reviewed and approved in May. The revised/new GE requirements and courses will be effective Fall 2024.

The most impacted areas, therefore in most need of representation: Social Sciences and Humanities, Physical Sciences, Mathematics and Engineering, Intercultural/International Studies, Physical Education and Athletics and CIS

See attachment above for more details.

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Confirmations

No confirmations.

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Affordable Housing

Mark Landefeld gave an update from the FHDA Affordable Housing Task Force. Eric Reed, Facilitator, District Affordable Housing Task Force, gave a report to the Senate on 4/24/2023. In that report, the feasibility study contractor Brailsford & Dunlavey proposed plans and identified potential housing sites. 

The Task Force Surveys and Report

Student housing was seen as priority over staff/faculty needs. There was preference for an on campus site vs off campus. On campus housing would be more cost effective also closer to campus assets. The De Anza site is convenient for shopping and freeway access.

They identified some challenges. Increased demand for student support services, like college life. Security (overnight private service and increased on campus officers). Transportation: shuttle service between the campuses, De Anza and Foothill.

Opportunities to support on campus activities like performances and athletic events.

Mark mentioned the Bay Area Housing Finance Program, associated with Bay Area governments, that is financing Bay Area housing projects. They have a $20 million grant to be awarded.

The District has been working with a new consultant.

They have identified sites for student housing on both campuses. Also strategic objectives for faculty and staff housing.

Mark shared their timeline. The grant for the Bay Area Housing Finance program will be awarded at the end of Mark. The Task Force will be going to the March Board meeting to advance to the next step.

Potential housing projects on the Foothill campus. The Foothill parking lot as a staff and faculty housing project will cost $80-90 million. Combined with student housing, anticipated at $90-120 million. Both projects could be eligible for the grant money. The Board will need to make a swift decision to apply for the grants.

The Task Force needs from the Senate a set of concerns and priorities to help them to build the vision for these projects.

Potential Sites

De Anza: parking lot A, north of the Medical Center project

Foothill: parking lot near entrance, football stadium; parking lot between Athletics and Observatory.

Sunnyvale, Mathilda and 237.

The housing project will impact parking, especially at De Anza. The Medical Center project will take away parking as well. 

They will need to make studies on parking and traffic.

Shagun Kaur raised the concerns over how this affects the college's Go Green Plan, also how this may impact the Creative Arts projects.

Reach out to Mark with questions, concerns, and feedback.

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RAPP Update on Hiring Prioritization

Erik Woodbury reported on last week's RAPP meeting. RAPP discussed how to rank the 16 high priority positions. See the list of positions on last week’s RAPP meeting agenda. The discussion on criteria centered around campus-wide impact. An initial straw poll brought a number of positions to the top. Nothing has been voted on and decided.

There were questions regarding how many positions can be filled with available funding and also the ratio of classified vs faculty positions.

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Curriculum Committee Update:

Proposed: Course Sunset Policy (second read)

The policy established a process to identify and address courses that have not been offered and run in at least 3 years. 

Cheryl Balm moved and Mary Pape seconded to approve policy with edits in the draft. No objection to the edited changes. Policy approved as edited.

Proposed: Course & Program Proposal Forms (second read)

There were suggestions and discussions over checkboxes and text boxes in the forms.

Erik will bring back a revised form next week.

Items were tabled until next week for further discussion and vote.

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Academic Senate Scholarship Criteria

Erik thanked Felisa Vilaubi and the Scholarship Committee for their work.

Shagun Kaur motioned to approve with acclamation, Mary Pape seconded. Scholarship proposal approved.

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Training and Support for RSI/Online Teaching: Developing a model

James Capurso presented an Online Training Certification Proposal from the De Anza Online Ed regarding required training for teaching online and hybrid courses at De Anza College.

Online Training Certification 

Length: 36-43 hours to complete the course; 36 is equivalent to 2 PGA units.

Learning Outcomes: Course Design, Interaction (Regular and Substantive Interaction), Assessment, Accessibility. These outcomes align with the @ONE Online Teaching and Design learning outcomes and the CVC-OEI Rubric.

Modality: Asynchronous with office hours for additional support. 

Ongoing Training/Recertification: 4 hours every two years or 6 hours every three years of Online Ed workshops,

The proposal also addressed Alternative Certification and New Instructor Requirements    

This was their first draft. There will be more discussion and faculty feedback. Also, FA will negotiate the requirements.

Review the FH proposal to prepare for joint meeting discussion.

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Good of the Order

Shagur Kaur: Reminder to check out the OER webinar listed in last week’s report-out.

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Adjournment

Mary Pape motioned, Jayanti Roy seconded, to adjourn, no objection.

Attendance

In person

Erik Woodbury, Patty Guitron, So Kam Lee

Cheryl Balm, Carmen Lizardi-Folley, Kevin Glapion, Elsa Jimenez-Samayoa, Rusty Johnson, Shagun Kaur, Sherwin Mendoza, Anna Nguyen, Liliana Rivera, Mary Pape, Christian Rodriguez, Jayanti Roy, Lakshmikanta "LK" Sengupta, Ravjeet Singh, Li Wei Sun, James Tallent, Felisa Vilaubi, Glynn Wallis, *Lydia Wong

Online

Mirsaeid Abolghasemi, Cecilia Hui, Lauren Gordon, Mark Landefeld, *Thomas Ray

Absent

*Deborah Armstrong, Mary Donahue, Sheldon Fields, Vernon Gallegos, Lisa Mesh, Catherina Wong