June 12, 2023 - End-of-year Reception

Attendance

Minutes

I. Call to Order 

Approval of Agenda and Minutes from June 5, 2023

Alicia Mullens moved, Erik Woodbury seconded to approve both minutes and agenda. No objection.  Agenda and minutes approved by unanimous consent.

Public Comment - none

II. Needs and Confirmations 

Resource Allocation and Program Planning (RAPP) Faculty Representatives

No one volunteered to serve in any of the open positions. There was some confusion and miscommunication regarding the call to apply. In the fall the RAPP will start with the only faculty members being Erik Woodbury and the FA representative. We plan to send out another call and select the remaining members during the first or second Academic Senate meeting in the fall.

RAPP meetings will continue to be hybrid on Tuesday, 10 to 11:30 am in the Fall.  Erik encouraged Academic Senate members to consider serving on this very important committee that will set procedures and establish long term policies. Also, identify and reach out to people they think would be good at doing this work.

RAPP has 2 more meetings this quarter. They will focus on hiring prioritization for faculty, staff, and administrators. People are welcome to attend or reach out to their representatives with questions and concerns.

Interim Dean Hiring Committees
Creative Arts - Mary Pape moved to approve the faculty members on his hiring committee, Felisa Vilaubi seconded. No objection. Faculty members approved.

Business, Computer Science, and Applied Technologies

Four faculty members volunteered for 2 open positions:

• FT Faculty - Dave Capitolo, Auto Tech
• FT Faculty - Michele Fritz, Business
• FT Faculty - Mark Sherby, Real Estate
• PT Faculty - Kamran Eftekhari, CIS

Dave Capitolo and Michele Fritz were selected to serve on this hiring committee by rank choice voting.

III. Continuing Business

Feedback on Faculty Success Reports

Mallory Newell, College Researcher, and Lisa Ly, Research Analyst, came to answer questions and gather additional feedback/input on the faculty success reports sent out on May 9, 2023. The reports should be in people’s email inbox. Look for the subject line “Course Success with Equity Gap.”

In response to previous feedback, they have separated withdrawal percentage from success percentage. They have also added to their website step-by-step "how to" guides. There is also a glossary of terms with definitions. 

Mary Pape said part time faculty in the Computer Information Systems (CIS) department that received the reports felt valued. The reports show them where they are doing well.

Mallory and Lisa are available to go to departments and divisions to go over and explain the reports.

Alicia Mullens raised a concern from one of her constituents over the withdrawal count rates being counted against the success rate. There are many factors why a student drops a class.   Lisa said success rate applies to students that remain in the course. In program reviews, Success, Non-success, and Withdrawal are in separate columns. She explained that they need to include the Withdrawal because the college gets funding for enrollment.

The intent of the report is to provide and automate the data that faculty have been requesting. The report is for Winter 2023. They are able to provide data from the past 2 to 5 years.

Carmen Lizardi-Folley brought up the need for uniformity in the grading scale for success and passing a course.

Mary Pape said this report is based on grades.  Assessments of the student learning outcomes could be quite different. There was a long discussion on how to define success.

Finance report

Cheryl Jaeger Balm said the final report is pending. There are still some outstanding bills and checks to be cleared, including the additional $1,000 for scholarships. The Academic Senate officers will be creating the final report in mid-July. The estimated balance will be $25,000.

 Affirming the Foothill Classified Senate Resolution to Settle Academic Calendar Scheduling Conflicts with Jewish Holidays 

Erik Woodbury motioned to table the resolution indefinitely, Mary Pape seconded.  No objection. Resolution tabled.

Cheryl Jaeger Balm motioned to switch the order of the agenda items and go to the Good of the Order next since we were ahead of schedule and the HEFAS presenters wer enot here yet. Ravjeet Singh seconded. No objection.

Good of the Order

• Ravjeet Singh said the Social Sciences and Humanities Momentum series was presenting La Cultura Cura: A Community and Cultural Strengths Journey with Guest Speaker Alicia Cortez, Dean, Equity and Engagement, Tuesday, June 13, 12:30-2 p.m. in the Multicultural Center (MCC).  Moderators: Steve Nava, Instructor, Sociology, and Elvin T. Ramos, Dean, Social Sciences and Humanities
• Ravjeet also shared the upcomgin event Leading Change Together with Guest Speaker: Elvin T. Ramos, Dean, Social Sciences and Humanities, and Founder, Global Tassels on Wednesday, June 14. Lunch: Noon-12:30 p.m. Program: 12:30-2 p.m. Location: California History Center.  Moderators: Javette Johnson, Specialist, U.S. Department of Education, and Albert Pearsall III, Professor, University of the District of Columbia
• Alicia Mullens expressed appreciation for those who attended the Pride event and conference. They had over 100 attendees. It was a really positive experience for everyone. Next Wednesday will be the Lavender Graduation, 6:30 pm.
• James Capurso invited folks to join an Accessibility Tool Townhall on Tuesday, June 13 at 3pm. In this Townhall, faculty will see demonstrations of the tools they have been reviewing and have a chance to provide them with feedback.

IV. New Business

HEFAS Statement and Sanctuary Resolution

Angélica Esquivel and Shaila Ramos-García came with two students to ask for support of the  Academic Senate on their HEFAS Statement and Sanctuary Resolution.  The two students shared their traumatic experience at the De Anza Career Fair on May 17, 2023.  The presence of the Border Patrol triggered fear for undocumented students and staff during the job fair.  Students felt betrayed. They were under the impression that De Anza is a sanctuary for undocumented students. Many are afraid to come back.  How can we move forward to provide a safe space for those affected, take care of the community emotionally, and make sure the community is protected? Immigration agents should not be allowed on campus. They are requesting a District resolution and a policy to prevent this from happening again. 

The next step should be asking the Board for a resolution and an adminstrative policy (AP) on the district level with the goal of having it ready by the district opening day.

Felisa Vilaubi motioned that the Academic Senate as a body support this resolution. Alicia Mullens seconded and moved to amend the motion to pass with acclamation. Sherwin Mendoza seconded. All cheered to approve.  The Academic Senate approved with acclamation the resolution to give an extra boost of support to HEFAS for their presentation at the Board Meeting tonight.

IV. Other Items

Adjournment to our end-of-year reception to celebrate this year's retirees and tenure recipients.
Cheryl Jaeger Balm motioned, Erik Woodbury seconded, to adjourn, no objection.