COVID-19 Vaccination Required for Fall

If you are planning to be on campus this fall – for a class, a meeting or for any purpose – you must be vaccinated against COVID-19.

UPDATE FOR STUDENTS: You must submit proof of your final vaccination – your second shot for the Pfizer or Moderna vaccine , or your first shot if it's Johnson & Johnson – no later than Oct. 1, or you will be dropped from any on-campus classes in which you're registered. See details below.

In addition, you must:

  • Wear face masks at all times indoors – masks are also recommended for outdoor gatherings.
  • Check in with Optimum HQ before each time you come to campus – see below for step-by-step instructions
  • Practice social distancing and follow any posted instructions
  • Wash hands regularly or use hand sanitizer, as provided

NOTE TO EMPLOYEES: The information on this page is primarily for students. There are separate procedures for employees. All employees coming to campus this fall should check the information posted at deanza.edu/return-to-campus/employees and on the district Human Resources website

Remember

  • Be kind and considerate of others.
  • These precautions are to protect you AND those around you.
  • Following these requirements is part of the Student Code of Conduct.


Students: Deadline for Submitting Vaccination Proof

You must upload proof of final vaccination by Oct. 1, or you will be dropped from your on-campus classes.

You May Come to Campus If

You have uploaded proof of your final shot – your second shot for the Pfizer or Moderna vaccine, or your first shot if it's the Johnson & Johnson (Janssen) vaccine – at least two weeks before coming to campus.

or

You have received at least one vaccination shot and you comply with ALL of the following requirements:

  • Upload proof of your first shot before coming to campus
  • Upload proof of your final shot by Oct. 1
  • Follow these additional rules until two weeks after your final shot:
    • Obtain a lab test for COVID-19 (home tests will not be accepted) within three days before each visit to campus
    • Upload your negative test result to the PyraMED system. (Follow the same steps listed below for uploading proof of vaccination, but choose "COVID-19 Test Results – De Anza Students only" as the document type.)
    • Wear a face mask at all times, indoors and outside, while on campus
    • Practice social distancing at all times
    • If you test positive for COVID-19, you must quarantine at home for 10 days (except to receive medical treatment)
    • If you are exposed to someone with COVID-19, you must quarantine at home for 10 days.
    • If there is an outbreak of COVID-19 on campus, you may be asked to leave temporarily for your safety and that of others

You are responsible for any financial or academic burdens resulting from the above conditions. If you cannot afford the cost of COVID-19 testing, you can check online for a free testing site near you, or contact the Health Services office at dahealthclerk@deanza.edu and we will try to assist you. 

Medical or Religious Exemptions

You may request an exemption from the vaccination requirement on the basis of verified medical reasons or sincerely held religious beliefs. You'll find instructions and forms for submitting a request on the Vaccination Exemption webpage.

Most Fall Classes Are Online

You don't need to be vaccinated for online classes, unless there is an on-campus element of the course. (Classes that combine online and on-campus activities are sometimes called "hybrid.") Check the class schedule for complete listings or use the Open Class Finder in MyPortal.


How to Submit Proof of Vaccination

We've made it easy to upload a copy of your vaccination card by using the PyraMED online health system, which is a secure medical records system. Click each of the red bars below for detailed instructions.

(EMPLOYEES: The information on this webpage is primarily for students. Employees have a separate procedure for uploading their proof of vaccination. Please visit the district Human Resources website for your instructions.)

Have your digital vaccination record ready

  • You can take a photo of your vaccination card or get a digital copy from the state health site at myvaccinerecord.cdph.ca.gov
  • Save the digital photo or file to the computer or device that you will use to log in to the PyraMED health portal.

Log in to the PyraMED health portal

  • PyraMED Health Services tileOpen the Apps section of MyPortal and click on the tile for PyraMED Health Services.
  • If you don't see the PyraMED tile in MyPortal, you can access the PyraMED system on the web at deanza.studenthealthportal.com
  • If you are prompted to sign in, use your eight-digit student ID number (also known as your Campuswide ID or CWID) and MyPortal password.

Note: If you receive an error message when you try to log in to PyraMED, please wait a day and try again. In some cases, there might be a delay of one day between the time you register for classes and the time that your registration record is added to the PyraMED system. 

Sign the "Consent for Treatment"

If you haven't already signed the Informed Consent for Treatment form, you'll need to do this before uploading your vaccination record. When the PyraMED home screen appears

  • Click on My Forms (in the red horizontal bar across the top of your screen). 

PyraMED home screen

  • Next, look under Pending Forms and select the Informed Consent for Treatment form.

PyraMED My Forms screen

  • Open this form, read it and follow the instructions to sign it online.
  • Remember to click the Submit button when you are finished.

Follow the on-screen instructions to upload your card

Once you've signed the Consent for Treatment form, you're ready to upload your vaccination record. (Keep the PyraMED screen open to do this.)

  • Click on Document Upload (in the red horizontal bar across the top of your screen). This should open a screen like the one shown here.

screenshot of PyraMED upload screen

  • Next, select COVID-19 Vaccine Record – De Anza Students Only as the document type.

screenshot showing COVID record as document type

  • Click the Browse button to find the document file on your computer or device.
    (Your document file must be in one of the formats listed, such as .jpeg or .pdf)
  • Click the Save button to upload the document.
  • You will not receive an immediate confirmation. The Health Services office will contact you if they have any questions.

Note: If you receive an error message when you try to upload a document, please  wait a day and try again. In some cases, there might be a delay of one day between the time you register for classes and the time that your registration record is added to the PyraMED system. 

Remember these important points

  • For U.S. students, your vaccination record must show you received two doses of the Pfizer or Moderna vaccine, or one dose of the Johnson & Johnson (Janssen) vaccine.
  • International students attending on an F-1 visa may submit documentation in English that they have received the full course of a vaccine approved by the World Health Organization (WHO).

Still Need to Get Vaccinated?

Visit these websites for information and assistance in finding a vaccination site near you


How To Use Optimum HQ

Optimum HQ is an easy-to-use reporting service that will help keep us all safer, by screening for COVID-19 symptoms or potential exposure. Here's how to use Optimum HQ.

FIRST: Create Your Account

Before you come to campus for the first time, you will need to visit the Optimum HQ registration webpage to register and create your account. Note: If you already have an Optimum HQ account from spring or summer, do not create a new one. (Use the same account for fall quarter.)

  • For Employee/Person Type – select "Student"
  • For Work Location/Campus – select “Onsite”
  • For City – type in “Cupertino”

You will also be asked to select a Department and a Supervisor/Counselor. Here is the information you should provide:

If you are coming to campus for a class: Check the following list for any on-campus class that you are taking. You'll see the Department and Supervisor that you should list. (You don’t need to list anything for additional classes.) You can type in the first few letters on the Optimum form to pull up the department or supervisor you need.

What to List for Classes

For This Course Subject List This Department List This Supervisor
Accounting (ACCT) DA-Business/Computer Systems fayekmoaty@fhda.edu
Adapted Physical Education (PEA)  DA-Disabled Student Prgms & Svcs   balduccilaureen@fhda.edu 
Arts (ART) DA-Creative Arts   smithdaniel@fhda.edu 
Auto Tech (AUTO)  DA-Business/Computer Systems   fayekmoaty@fhda.edu  
Biology (BIO) DA-Biology, Health and Environmental Science   kandulaanita@fhda.edu 
Computer Information Systems (CIS)  DA-Business/Computer Systems   fayekmoaty@fhda.edu  
Communication Studies (COMM) DA-Language Arts  raythomas@fhda.edu  
Counseling (COUN) DA-Counseling   balduccilaureen@fhda.edu 
Dance (DANC) DA-Creative Arts   smithdaniel@fhda.edu 
Design and Manufacturing Technologies (DMT) DA-Business/Computer Systems fayekmoaty@fhda.edu
Economics (ECON) DA-Social Sciences ramoselvin@fhda.edu
English (ELIT and EWRT) DA-Language Arts raythomas@fhda.edu
English as a Second Language (ESL) DA-Language Arts raythomas@fhda.edu
Environmental Science (ESCI) DA-Biology, Health and Environmental Science kandulaanita@fhda.edu
Health Technologies (HTEC) DA-Biology, Health and Environmental Science kandulaanita@fhda.edu
History (HIST) DA-Social Sciences ramoselvin@fhda.edu
Human Development (HUMA) DA-Counseling balduccilaureen@fhda.edu
Humanities (HUMI) DA-Social Sciences ramoselvin@fhda.edu
Kinesiology (KNES) DA-Physical Education mendozaeric@fhda.edu
Language Arts (LART) DA-Language Arts raythomas@fhda.edu
Mathematics (MATH) DA-PSME rosenbergjerry@fhda.edu
Music (MUSI) DA-Creative Arts smithdaniel@fhda.edu
Native American and Indigenous Studies (NAIS) DA-Intercultural/International norteedmundo@fhda.edu
Nursing (NURS) DA-Biology, Health and Environmental Science kandulaanita@fhda.edu
Physical Education (PE) DA-Physical Education mendozaeric@fhda.edu
Persian (PERS) DA-Intercultural/International norteedmundo@fhda.edu
Philosophy (PHIL) DA-Social Sciences ramoselvin@fhda.edu
Political Science (POLI) DA-Social Sciences ramoselvin@fhda.edu
Psychology (PSYC) DA-Social Sciences ramoselvin@fhda.edu

If you are coming to campus to use the Library or student services: Check the following list for a service that you are using, and provide the information for that class. (You don’t need to list anything for additional services.) Please note that most of these services require appointments for in-person service, so be sure to check their website for details.

What to List for Services

For This Service List This Department List This Supervisor
Admissions and Records DA Student Services galoyannazy@fhda.edu
Assessment DA Student Services galoyannazy@fhda.edu
Cashier DA Student Services galoyannazy@fhda.edu
College Life DA-Student Development lebleuburnsmichele@fhda.edu
Disability Support Programs and Services DA-Disabled Student Prgms & Svcs balduccilaureen@fhda.edu
EOPS DA-Student Development lebleuburnsmichele@fhda.edu
Financial Aid DA Student Services mandylisa@fhda.edu
Food Pantry DA Student Services galoyannazy@fhda.edu
Library DA-Library Services hearnlydia@fhda.edu
Men of Color Community DA Student Services galoyannazy@fhda.edu

After you submit your registration information and your new account has been approved, the system will send you an email with instructions for how to access your account and set your password. Please wait for that email before trying to log in to the system.

NEXT: Complete the Health Check-In

You must complete a Health Status Check-In, using the Optimum HQ service, each time you come to campus. Do this no more than 24 hours before your class is scheduled to begin.

  • Visit the Optimum HQ homepage at athome.optimumhq.com/login.jsp
  • Log in with your email address.
  • The first screen that opens should be the “Employee Dashboard.”
  • Click on the blue “Check In” button in the upper right of your screen.
  • This will open a new screen displaying a series of health questions. Please answer all the questions completely and accurately.
  • Once you submit your answers, you’ll see a Visitor Badge appear on your screen. (The Optimum HQ system will also send a text message to your phone, containing a link to this badge.)
  • If the badge has a green bar with the word “Healthy,” you may proceed with your campus visit.

If your badge has a yellow or red bar, you must contact the Student Health Services office for clearance before you can come to campus.

  • You can contact the Health Services office by calling 408.864.8732 or by sending an email to dahealthclerk@deanza.edu 
  • It’s your responsibility to tell your instructor or coach if you don't have clearance to come to campus. 

QUESTIONS? READ THE VAX FAQS

Still Have Questions?

For questions about any of these requirements, please send an email to communications@deanza.edu 

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