May 6, 2025

Attendance, Voting Members:

Erick Aragon, Sam Bliss,  Jayme Brown, Sushini Chand, Alicia De Toro, Nazy Galoyan, Lydia Hearn, Michelle Hernandez, Adrienne Hypolite, Simon Kang’a,  Garrett King, Kyle Krawez, Eric Mendoza, Rob Mieso, Mallory Newell, Tim Shively, Erik Woodbury, Christina Wright

Absent: Alan Ma, Martin Varela

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Approval of Minutes from April 29

Minutes approved.

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Membership Update

The tri-chairs went over the current committee membership and attendance to confirm quorum. There are only 2 student representatives. Kyle Krawez, student representative, will check and confirm additional student members for the rest of the quarter. The group proceeded with the personnel request review and review process training.

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Review personnel requests submitted, group assignments and group training on review process

Instruction

The voting members have access to the spring 2025 personnel hiring folder.

Members were divided into 4 small working groups. Each group included representation from administration, classified, faculty, student, and affinity group. Each group has a folder with their review assignment.

Personnel Prioritization Process

Spring quarter is Round 1. They review new full-time faculty requests or replacement positions that became vacant between October 1 and April 30. New Classified/Administrative positions must be requested in Round 1. New or Growth positions are any positions that are not based on resignations or retirements. In the fall, Round 2, they will only look at faculty positions that became vacant between now and September. In the fall, they can determine the exact number of vacancies based on available funding.

For the spring, Round 1, the committee will be ranking the positions into high, moderate, or low priority buckets. In the fall, Round 2, they will review the new requests and rank them high, moderate, or low.

Personnel Requests Round 1 - Spring 2025

Mallory Newell reviewed with the group the new personnel requests. There were 15 new submissions. Some were resubmissions with new data.

She also shared prior submissions from spring 24 and fall 24 with their rankings, information, and 300 word summaries.

In fall 2025, the committee will reconsider those prior positions with the new positions. Every position will have a ranking of priority, high, moderate, or low. Then the committee will look at all the positions to come up with their final recommendations to the College Council.

Round 1 - Spring 2025 Assignment

For the current spring quarter, the committee will assign them a high, moderate, or low ranking.

The committee will be getting by next week two more data points for consideration. They will be ranking for these positions from the division deans as well as from the senior staff. 

The committee was divided into four teams. Each team will be reviewing 3 positions. Some areas like math and chemistry have 2 positions that will go to the same group as one review. Each team has diverse representation. No one in a team will be reviewing a position in their own area.

RAPP Personnel Request Prioritization Training

Mallory reviewed the whole process using the Spring 2025 “RAPP Personnel Request Prioritization Position Tracking Sheet” 

Then, Mallory went over the review process step-by-step, using a past position that was submitted and filled.

First, they determine if the request needs further clarification if the form is incomplete. If the form requires more information, they would stop and not proceed. The tri-chairs would request additional information.

If the form is complete, they will proceed to the next step to check alignment with the college’s guiding principles: the Educational Master Plan and the Equity Plan Re-Imagined.

Next, the Alignment with College Goals. They will indicate its level of alignment as Strongly Aligned, Moderately Aligned, Little Alignment, No Alignment.

Based on those assessments, they will assign a priority ranking of high, moderate, or low to the position.

Finally, a summary (300 words or less) of the rationale for selecting the priority level for that position. These summaries will be made public.    

Questions and Answers

The chairs answered questions from the group.

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Group work to review positions

The assigned groups started reviewing the positions in breakout rooms.